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Opinion

Best password managers for business

Discover the best password managers for business, and provide governed access to your company accounts securely

man typing on desktop in office

Password managers are becoming increasingly popular for personal and business use. The best password managers for business include specific features that make it easier to secure files and company credentials, share and collaborate on encrypted data, and protect sensitive information.

Although many password managers provide an all-round service helping users to store information and securely manage credentials for an ever-increasing number of web platforms, some are better for businesses than others. Business users need specific features, like one-time sign-on, that a personal user doesn’t necessarily need or even want. 

In this article, we’ll talk you through the pros and cons of the best password managers for business, so you can decide which password management platform will suit your company best. The options listed vary significantly in terms of pricing but in general, the more you are willing to pay per user, the greater breadth of features you can enjoy.

The top 3 best password managers for business

The best password managers for business available

1. LastPass

LastPass logo

LastPass

A highly scalable solution for businesses at all levels

SPECIFICATIONS

  • Desktop app: Windows, Mac
  • Mobile apps: iOS, Android
  • Single sign-on: Yes
  • Shared folders: Yes

REASONS TO BUY

  • Compatible with many devices and operating systems
  • Password and document sharing

REASON TO AVOID

  • Single sign-on only available with Enterprise plan and higher

Score: 4.5/5

LastPass is one of the best-known password managers out there. It has a series of options for businesses, ranging from an advanced multi-factor authentication (MFA) plan all the way up to the provider’s Identity plan, which includes all the benefits of MFA with enterprise-level features. 

Most SMEs will probably opt for the Teams plan, which the company recommends for teams with up to 50 employees. The Teams plan includes password-sharing facilities, easy one-click management features to add or remove users, password storage, file sharing, and remote access too. On top of this, each member of your team can take advantage of a personal vault to store unrelated credentials. 

However, if you want to access a single sign-on, you need to opt for the Enterprise plan. The single sign-on option is available for over 1,200 apps, including Asana and Dropbox, which is particularly impressive when compared to the number of apps available in other password management single sign-on options.

2. Zoho Vault

Zoho Vault logo

Zoho

A dedicated password manager for business

SPECIFICATIONS

  • Desktop app: No
  • Mobile apps: iOS, Android
  • Single sign-on: Yes
  • Shared folders: Yes

REASONS TO BUY

  • Business-user focused
  • Full suite of browser extensions

REASON TO AVOID

  • No desktop app

Score: 4.5/5

Zoho is fast becoming a well-established name in the Software as a Service (SaaS) field, with multiple diverse branches to the organisation. The company’s password manager offering, Zoho Vault, is a little different than most, as it is targeted at business users instead of focusing on personal plans as many rival products do. 

Don’t be too put off by the absence of a desktop app. Although the absence is unusual, the platform’s other features more than make up for it. Like LastPass, Zoho offers multiple business plans, including Teams and Enterprises. Again, the Teams plan is probably the most relevant. 

It includes simple access controls, password and document sharing, remote access, and unlimited storage for passwords and documents so that all of your organisation’s critical or sensitive data can be secured in one place.

The Enterprise plan includes superior features, such as periodic, encrypted backups, help desk integrations, and single sign-on over multiple applications—not close to the number provided by LastPass, but there's the option to add your own apps using the platform's REST API (application programming interface). 

Zoho Vault may not be the most well-known password management platform, but businesses already using Zoho products may be particularly interested in integrating the service.

3. Dashlane

Dashlane logo

Dashlane

Outstanding person password manager with interesting business features

SPECIFICATIONS

  • Desktop app: Windows, Mac
  • Mobile apps: iOS, Android
  • Single sign-on: Yes
  • Shared folders: Yes

REASONS TO BUY

  • Easy-to-use
  • Real-time reporting dashboard

REASON TO AVOID

  • Single sign-on only offered with highest-priced plan

Score: 4.5/5

Dashlane is renowned as one of the best password managers available, with popular free and paid-for personal plans. The provider’s business offerings include a Team and Business option. The latter is aimed at enterprise-level clients, and, unlike the Team plan, includes single sign-on options. 

Regular business-level options include advanced reporting, so you can track who in your organisation could threaten the security of your network; password sharing; Smart Space technology to separate business-specific and personal credentials; and an Admin Console for secure oversight. 

The ability to access reporting in real time will also be a draw to users who want to make the most of the software and utilise more advanced features, as this feature makes it possible to see exactly how the technology is being used. 

The security of the platform also deserves a mention. Although all password managers provide advanced password encryption, Dashlane is also advertised as using security architecture that has never been breached by hackers. When it comes to password management, security is the number-one priority, so these credentials are particularly noteworthy.

4. 1Password

1Password logo

1Password

Formidable password manager with interesting business features

SPECIFICATIONS

  • Desktop app: Windows, Mac, Linux, Chrome OS
  • Mobile apps: iOS, Android
  • Single sign-on: Yes
  • Shared folders: Yes

REASONS TO BUY

  • Free family accounts
  • Dedicated business-user support service

REASON TO AVOID

  • Mobile app design needs improvement

Score: 4.5/5

1Password offers a Teams plan, but business users are better off opting for the provider's Business plan as the features provided are far more advanced. The platform boasts an easy onboarding procedure, which is important, especially if you have a large team and don’t want to waste precious time and resources teaching your staff how best to utilise the software. 

There are also a series of advanced reporting functions, including domain breach reports and custom analytics, so you can track how well the feature has been adopted in your company. On top of this, the Business plan includes advanced security protocols to strengthen your existing cybersecurity defenses, single sign-on options, multi-factor authentication, and security alerts. 

1Password’s extra security features are particularly impressive, and so too are the service’s support capabilities. Instead of navigating help sites, 1Password’s business users benefit from a dedicated global support team on hand to offer one-on-one help at any time. 

In terms of shared folders, 1Password’s approach is particularly interesting. Users can be grouped by permissions, where access is granted to particular vaults depending on requirements. This provides an easy way to manage who has access to the right credentials and provides context as to why they need this access.

5. Keeper

Keeper logo

Keeper

A basic business password manager with optional enhanced features

SPECIFICATIONS

  • Desktop app: Windows, Mac, Linux
  • Mobile apps: iOS, Android
  • Single sign-on: Yes
  • Shared folders: Yes

REASONS TO BUY

  • Very well-priced
  • Unlimited device access

REASON TO AVOID

  • Enhanced features come at an additional cost

Score: 4.5/5

Keeper is an affordable password manager for businesses, with business plans costing just £3.33 per user a month

That said, if you want some of the options that you’ll find with other business plans, such as single sign-on and more sophisticated multi-factor authentication, you’ll need to opt for an Enterprise plan, which requires a bespoke pricing structure. 

However, Keeper’s standard Business plan does offer a lot. You’ll find personal encrypted vaults for each user, shared folders for passwords and other sensitive documents and files, reporting mechanisms, basic multi-factor authentication, and security audit technology too. 

The software also includes a password generator tool, a useful addition, especially for users who are unaware of the need for strong passwords. If you want to add any additional extras, such as secure messaging or advanced reporting, you’ll need to pay more. 

You might not miss these extra features if you don’t want to spend a little extra, but some, such as Dark Web monitoring for individual employee vaults to prevent breached credential use, are very useful. Still, the existing features of the Business plan should be sufficient for most users.

6. Bitwarden

Bitwarden logo

Bitwarden

Open-source password management platform with business benefits

SPECIFICATIONS

  • Desktop app: Windows, Mac, Linux
  • Mobile apps: iOS, Android
  • Single sign-on: Yes
  • Shared folders: Yes

REASONS TO BUY

  • Affordable pricing 
  • Open-source software

REASON TO AVOID

  • Support features community-led

Score: 4/5

If your organisation consists of just two employees, then you can use Bitwarden’s business service for free and take advantage of all the core features. However, most organisations have a few more members of staff to consider. 

The paid-for business plans are very reasonably priced, at just £2.44 per user a month for the Teams Organisation plan and £4.06 per user a month for the Enterprise Organisation plan. With such a small margin, it’s worth investing in the higher-priced plan.

The Enterprise Organisation plan includes single sign-on options, device syncing, four multi-factor authentication methods, encrypted file attachments, unlimited storage, and unlimited users. As you might expect from an open-source platform, there are some particularly interesting extras targeted at more advanced users. 

These include the option for self-hosting, API access, and the option to use Bitwarden’s other open-source apps, such as the platform’s secure information transmission product, Bitwarden Send.

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