IT Pro is supported by its audience. When you purchase through links on our site, we may earn an affiliate commission. Learn more

City of London digitises and archives records

The oldest local authority in the UK has finally selected archiving and records management software to manage its business needs.

The City of London Corporation has selected new corporate records management and archiving software to streamline its document retention.

The Corporation embarked upon a project in February 2006 to find a system to securely manage its growing volumes of information.

Roger Marshall, the City's information systems director, explained: "The City of London Corporation is over 800 years old and archiving our growing number documents and records has been an issue we've been trying to address for some time."

Marshall said plans for a major building refurbishment, involving the decanting of the Corporation's existing archives, spurred the authority into looking at not only moving its archives, but digitising them also. "We saw this as an opportunity not to just change the way we archive documents, but also improve our business processes," he said.

The organisation has chosen to use Livelink enterprise content management (ECM) software from provider Open Text, and is set to start its implementation this month.

In addition to safeguarding historical and archived documentation, it is hoped that the software deployment will reduce the amount of time staff spend accessing and searching physical files in the archive.

Marshall added that the new software will help the Corporation meet common corporate standards in line with the government's National Best Practice Scheme.

"It will eventually lead to one single source of truth, eliminating the duplication of both electronic and physical files," he said. "Eventually we hope the solution will reduce the need for paper based files and ultimately bring greater efficiencies, which will reflect in the service we offer our residents."

Featured Resources

The state of Salesforce: Future of business

Three articles that look forward into the changing state of Salesforce and the future of business

Free Download

The mighty struggle to migrate SAP to the cloud may be over

A simplified and unified approach to delivering Enterprise Transformation in the cloud

Free Download

The business value of the transformative mainframe

Modernising on the mainframe

Free Download

The Total Economic Impact™ Of IBM FlashSystem

Cost savings and business benefits enabled by FlashSystem

Free Download

Most Popular

Cyber attack on software supplier causes "major outage" across the NHS
cyber attacks

Cyber attack on software supplier causes "major outage" across the NHS

8 Aug 2022
Why convenience is the biggest threat to your security
Sponsored

Why convenience is the biggest threat to your security

8 Aug 2022
How to boot Windows 11 in Safe Mode
Microsoft Windows

How to boot Windows 11 in Safe Mode

29 Jul 2022