IT Pro is supported by its audience. When you purchase through links on our site, we may earn an affiliate commission. Learn more

Head to Head: Google Apps vs Microsoft Office 365

Mary Branscombe compares the enterprise versions of both and her conclusions may surprise you...

Office 365 isn't a new version of the Office desktop suite; it's a cloud service offering the key server-based versions of desktop applications Exchange mail server with Forefront malware and spam protection, SharePoint document management (which can also power a public-facing Web site) and Lync Online for communications (presence, instant messaging and audio and video calls).

This is similar to the BPOS cloud service Microsoft has been running, but it has newer versions of the server-side software that are multi-tenant and (Microsoft claims) better suited to running as a cloud service. You also get online versions of Word, Excel, PowerPoint, OneNote and Outlook and some subscriptions even include the full Office Professional Plus suite. There's also an Office 365 marketplace for third-party tools that work with the service.

Office 365 is commonly seen as competing with Google Apps so we decided to look at them both.

Google Apps for Business includes Gmail with Postini spam and malware filtering and basic smartphone management, Calendar and Contacts, Google Docs (including spreadsheets and presentations), Chat, Groups mailing lists, Sites (for both intranet and public Web sites).

There's a control panel for managing users and what they can do with the Google Apps tools. You can also control user access to various other Google services like Picasa (which may get more important as Google combines personal and Google Apps accounts into a single account type) and add third party services from the Google Apps Marketplace.

Office 365 is commonly seen as competing with Google Apps so we decided to look at them both to see how similar the services really are and how they compare to each other.

Featured Resources

The 3D skills report

Add 3D skills to your creative toolkits and play a sizeable role in the digital future

Free Download

The increasing need for environmental intelligence solutions

How sustainability has become a major business priority and is continuing to grow in importance

Free Download

2022 State of the multi-cloud report

What are the biggest multi-cloud motivations for decision-makers, and what are the leading challenges

Free Download

Solve global challenges with machine learning

Tackling our word's hardest problems with ML

Free Download

Recommended

Gmail vs Outlook: Which one is better for business?
email providers

Gmail vs Outlook: Which one is better for business?

23 Dec 2022
How to recover deleted emails in Outlook
email providers

How to recover deleted emails in Outlook

25 Nov 2022
Top free and paid Excel training courses for business users
Microsoft Windows

Top free and paid Excel training courses for business users

7 Oct 2022
How to recover deleted emails in Gmail
email delivery

How to recover deleted emails in Gmail

27 Sep 2022

Most Popular

Yandex data breach reveals source code littered with racist language
data breaches

Yandex data breach reveals source code littered with racist language

30 Jan 2023
European partners expect growth this year, here are three ways they will achieve it
Sponsored

European partners expect growth this year, here are three ways they will achieve it

17 Jan 2023
Dutch hacker steals data from virtually entire population of Austria
data breaches

Dutch hacker steals data from virtually entire population of Austria

26 Jan 2023