IT Pro is supported by its audience. When you purchase through links on our site, we may earn an affiliate commission. Learn more

Head to Head: Google Apps vs Microsoft Office 365

Mary Branscombe compares the enterprise versions of both and her conclusions may surprise you...

Office 365 isn't a new version of the Office desktop suite; it's a cloud service offering the key server-based versions of desktop applications Exchange mail server with Forefront malware and spam protection, SharePoint document management (which can also power a public-facing Web site) and Lync Online for communications (presence, instant messaging and audio and video calls).

This is similar to the BPOS cloud service Microsoft has been running, but it has newer versions of the server-side software that are multi-tenant and (Microsoft claims) better suited to running as a cloud service. You also get online versions of Word, Excel, PowerPoint, OneNote and Outlook and some subscriptions even include the full Office Professional Plus suite. There's also an Office 365 marketplace for third-party tools that work with the service.

Office 365 is commonly seen as competing with Google Apps so we decided to look at them both.

Google Apps for Business includes Gmail with Postini spam and malware filtering and basic smartphone management, Calendar and Contacts, Google Docs (including spreadsheets and presentations), Chat, Groups mailing lists, Sites (for both intranet and public Web sites).

There's a control panel for managing users and what they can do with the Google Apps tools. You can also control user access to various other Google services like Picasa (which may get more important as Google combines personal and Google Apps accounts into a single account type) and add third party services from the Google Apps Marketplace.

Office 365 is commonly seen as competing with Google Apps so we decided to look at them both to see how similar the services really are and how they compare to each other.

Featured Resources

Accelerating AI modernisation with data infrastructure

Generate business value from your AI initiatives

Free Download

Recommendations for managing AI risks

Integrate your external AI tool findings into your broader security programs

Free Download

Modernise your legacy databases in the cloud

An introduction to cloud databases

Free Download

Powering through to innovation

IT agility drive digital transformation

Free Download

Recommended

How to delete a Gmail account
email providers

How to delete a Gmail account

15 Jun 2022
How to share your Google Calendar
email providers

How to share your Google Calendar

11 Feb 2022
Gmail vs Outlook.com: Which one is better?
email providers

Gmail vs Outlook.com: Which one is better?

26 Nov 2021
Microsoft Outlook shows real contact details in some phishing emails
Microsoft Office

Microsoft Outlook shows real contact details in some phishing emails

7 Sep 2021

Most Popular

LockBit 2.0 ransomware disguised as PDFs distributed in email attacks
Security

LockBit 2.0 ransomware disguised as PDFs distributed in email attacks

27 Jun 2022
Open source giant Red Hat joins HPE GreenLake ecosystem
automation

Open source giant Red Hat joins HPE GreenLake ecosystem

28 Jun 2022
Carnival hit with $5 million fine over cyber security violations
cyber security

Carnival hit with $5 million fine over cyber security violations

27 Jun 2022