Microsoft finally adds Power BI integrations to PowerPoint and Outlook

Woman leads a presentation in a meeting room
(Image credit: Getty Images)

Microsoft has announced the addition of a Power BI add-in to PowerPoint and Outlook that will allow businesses to share live and easily manipulated data as part of office presentations.

The company believes it will add an extra dimension to storytelling with data, and will replace the need for businesses to generate new screenshots from Power BI and paste them into PowerPoint.

The new add-in will let users insert a live Power BI report that can be interacted with directly from within the presentation. This will allow businesses to show clients how data changes with different variables introduced, and answer any questions on-the-fly without having to leave the presentation.

Microsoft also added a ‘freeze view’ component that allows users to take a single Power BI configuration and treat it as a static image, should they wish.

To insert a Power BI report, users select a tool and drag a window across the slide, similar to how drawing a text box works. A box then appears in which the Power BI report’s URL can be inputted and loaded.

Screenshot of PowerPoint with a Power BI graph inside

(Image credit: Microsoft)

The resulting window can then be resized like a text box can and the data displayed within can be manipulated as if it could directly from within the Power BI platform.

“This new capability brings fully interactive and up-to-date data into your discussions during meetings,” said Lukasz Pawlowski, principal program manager at Microsoft in an explainer video. “Presenters can quickly explore data to answer questions without slow ‘I’ll get back to you’ [responses].”

The Power BI integration is also coming to Outlook so the same reports can be accessed and shared amongst departments without having to leave the email client.

Adopting a UI reminiscent of Microsoft Teams, the Power BI integration in Outlook will help people tasked with composing status update emails at the start of the day.

These individuals can add a preview card to emails that links directly to the Power BI report from which the status update email’s conclusions are taken, in case the recipient wants to verify the data.

A Microsoft Teams chat can also be created directly from within the Power BI view in Outlook in case a team member wants to quickly follow up on something, for example.

Microsoft 365 users will soon see a Power BI button added to the ‘Insert’ tab in the PowerPoint ribbon. If it isn’t there, it can be added from the Office store, provided administrator rules allow for this.

Power BI will be available to both users of the Outlook client and the Outlook web app, and can be located in the apps list.

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The latest update shows Microsoft's commitment to bringing technical skills to non-technical business employees. Power BI sits under the Power Platform umbrella of products, which gained a fifth tool as it was launched yesterday.

Building out from Power Apps portals, Power Pages was one of the first headline announcements made at Microsoft Build. The new low-code web development platform was launched to help businesses develop their own web pages and web apps without the need to recruit developers.

While a little coding knowledge is required, the platform will be familiar to everyone who uses Office 365 products, like PowerPoint and Excel, and can be used by developers and non-developers alike.

Connor Jones
News and Analysis Editor

Connor Jones has been at the forefront of global cyber security news coverage for the past few years, breaking developments on major stories such as LockBit’s ransomware attack on Royal Mail International, and many others. He has also made sporadic appearances on the ITPro Podcast discussing topics from home desk setups all the way to hacking systems using prosthetic limbs. He has a master’s degree in Magazine Journalism from the University of Sheffield, and has previously written for the likes of Red Bull Esports and UNILAD tech during his career that started in 2015.